TOUR COST, RESERVATIONS & PAYMENTS:
The total number accepted for the tour is limited. Completed reservation application and $150.00 (non-refundable) per person deposit MUST BE RECEIVED in the Varsity Spirit OFFICE on or before September 13, 2018. You may fax in your registration forms to Varsity Spirit. However, rooms are not guaranteed until deposits or a school purchase order has been received in the Varsity Spirit office. (Deposits are credited toward your total cost)
Quad (4 people per room) – $962 per person
Triple (3 people per room) – $1,014 per person
Double (2 people per room) – $1,141 per person
Single – participants may not room by themselves
Quad (4 people per room) – $922 per person
Triple (3 people per room) – $974 per person
Double (2 people per room) – $1,101 per person
Single – $1,386 per person
Extra Night – $225 per room
Pricing is based on the total number of people in a room regardless if they are a participant or a chaperone. For example, 3 participants and one chaperone in a room would be the quad rate. The participants would pay the Participant quad rate and the spectator/chaperone would pay the Spectator/Chaperone Quad rate.
Round trip airport transfers for arrival and departure days. PLEASE NOTE: Transportation to and from the Orlando International Airport only will be provided by Disney’s Magical Express. Further information on Disney’s Magical Express will be sent to you once you are registered for the event.
Accommodations will be provided at the Disney’s All-Star Resort®. PLEASE NOTE: In the event that the hotel fills up before posted deadline dates, Varsity Spirit will try to make arrangements at another hotel. (Prices may vary.)
- Four nights and five days hotel accommodations
- Walt Disney World® Resort 4-Day PARK HOPPER® Ticket (unlimited admission into all four Walt Disney World® Resort Theme Parks)*, for four days.
- One Breakfast voucher to be used at the Disney All-Star Resort®
- Souvenir T-shirt for participants and non-participants
- Transportation to all scheduled events
- Tips and taxes for all services
- Game Ticket for the 20198 Citrus Bowl game for all participants, spectators and chaperones
* All Walt Disney World® Resort PARK HOPPER® Tickets are date limited.
Tickets will be valid December 27, 2018 – January 5, 2019.
A buffet breakfast at Disney’s Coronado Springs Resort, a boxed continental breakfast on game day and one Disney breakfast voucher.
UNIFORM (for participants only):
Includes top, skirt or pants (for males), briefs and poms. Female participants will need to bring a white turtleneck. All participants will need to bring white tennis shoes and white socks. Uniforms will be shipped two weeks prior to the event. Mascots will receive an All-American Pullover Jacket. Mascots will perform in their own mascot costume. Learn more here.
THE COST OF YOUR TRIP DOES NOT INCLUDE:
- Lunch and dinner each day
- Transportation from your hometown to Orlando, FL
- Optional expenses
- Items of a personal nature
- Any other items not mentioned as included
- Any necessary medical treatment
TERMS & CONDITIONS
EXTRA NIGHTS: A limited number of rooms are available for Thursday, December 27; Friday, December 28 or Wednesday, January 2 at $245 per night. Please indicate if you wish to purchase an extra night. (Extra night fees are for room only. This does not change the 4 Day Walt Disney World® PARK HOPPER®.)
TICKET UPGRADE: You may upgrade your 4 day PARK HOPPER® to a 5 day PARK HOPPER® for $40 per person. Please indicate on your rooming list if you wish to do this.
CHAPERONES: EACH TEAM AND MASCOT MUST HAVE AT LEAST ONE ADULT CHAPERONE FOR EVERY 10 PARTICIPANTS. VARSITY SPIRIT LLC IS NOT RESPONSIBLE FOR SUPERVISING THE PARTICIPANTS.
FINAL PAYMENT IS DUE IN THE VARSITY SPIRIT OFFICE ON OR BEFORE NOVEMBER 1, 2018. UNIFORMS WILL NOT BE SHIPPED UNTIL THE BALANCE OF PAYMENT IS MADE.
PLEASE NOTE: If final payment is not received by November 1, 2018, and special written arrangements are not made with Varsity Spirit PRIOR to the November 1 deadline, tour participants will automatically be removed from the tour, which will result in a complete forfeiture of all monies paid.
CANCELLATIONS AND REFUNDS:
For cancellations received in the Varsity Spirit office on or before October 4, 2018, all monies will be refunded with the exception of the $150.00 per person deposit. For cancellations received in the Varsity Spirit office between October 5, 2018 and November 1, 2018, an additional $100.00 per person penalty will apply to cover entertainment and hotel guarantees. For cancellations after November 1, 2018, no refunds will be made. NO EXCEPTIONS. All cancellations must be in writing to Varsity Spirit and may be faxed to Varsity Spirit at 800/969-8295 or emailed to Mendy Terrell at firstname.lastname@example.org. We will not accept cancellations by phone.
This tour is being organized for select participants of the Universal Cheerleaders Association, Universal Dance Association, National Cheerleaders Association and National Dance Alliance, divisions of Varsity Spirit LLC.
Varsity Spirit LLC’s address is 6745 Lenox Center Court, Suite 300, Memphis, TN 38115
After completed reservation application and deposit are received, a reservation confirmation will be sent to you via email. Information regarding the performance, liability waivers, rules of conduct, and confirmed rooming list will be sent to you the first of October. A link to the performance routine and all uniforms will be sent to you two weeks prior to the event (if your team has paid in full).
FLIGHT ARRANGEMENTS TO ORLANDO:
If you plan to fly from your home to Orlando, we suggest you use A&I Travel to make your flight arrangements. If there are flight delays or weather cancellations on arrival or departure days, we will be able to accommodate you better with tickets purchased through A&I Travel Management. A&I’s telephone number is 1-866-719-0379. (ALL flights must arrive into the Orlando International Airport (MCO).
RESPONSIBILITY DISCLOSURE NOTICE:
VARSITY SPIRIT LLC, D.B.A UNIVERSAL CHEERLEADERS ASSOCIATION, NATIONAL CHEERLEADERS ASSOCIATION, UNIVERSAL DANCE ASSOCIATION and NATIONAL DANCE ALLIANCE divisions of VARSITY SPIRIT LLC, act only as an agent in connection with the tour offered herein and its liability is limited. The travel services including air transportation, carriage by land, hotel accommodations, restaurants, and related services are provided by independent third parties not under the control of VARSITY SPIRIT LLC. VARSITY SPIRIT LLC shall NOT bear any liability to the passenger or any third party for any injury, damage, loss, accident, delay, or irregularity which may be occasioned either by reason or any defect, through the acts of defaults of any company or person engaged in conveying the passengers or in carrying out the arrangements of the tour and/or performance events, venues, etc. as a direct or indirect result of acts of God, dangers incident to fire, breakdown in machinery or equipment, acts of governments or other authorities, acts of terrorism, civil disturbances, strikes, riots, theft, unhealthy conditions, pilferage, epidemics, quarantines, medical, or customs regulations, or from any other causes beyond the control of VARSITY SPIRIT LLC. VARSITY SPIRIT LLC shall not be liable for any losses or additional expenses due to delay or changes in schedule or any other causes. The right is reserved to decline, to accept, or to retain any tour passenger should such person’s health or general deportment impede the operation of the tour to the detriment of other passengers. No refunds for tour portions or unused services can be made unless agreed prior to the scheduled deadlines. Your retention of tickets, reservations, or bookings after issuance shall constitute a consent to the above and agreement on your part to convey the contents here- in to your traveling companions. Payment of any deposit of final payment shall be deemed to constitute consent be each passenger to these terms. Baggage is carried at the owner’s risk and baggage insurance is strongly recommended. It is also recommended that each participant in this tour have his or her own attorney review this RESPONSIBILITY DISCLOSURE NOTICE before indicated his or her consent by signing the reservation form.